Finally, it would emphasize the benefits or positive outcome of the policy changes.Īttachments: If including reports, charts, or other accompanying information, always mention this at the bottom of the page.
It would also remind the readers of the deadline as well as listing the contact information of benefits specialists, in case employees have questions or concerns.
Memo sample how to#
This final paragraph might inform the recipients that they may enroll in person, by mail, or online, and include specific information about where and how to enroll (office locations, addresses, URLs, etc.). In the benefits enrollment memo model, the second paragraph might explain the reason(s) for the change in benefits, and inform the readers of how the changes may (or may not) affect them.Ī memo’s final paragraph should clearly state the specific action(s) that the readers need to take. The following paragraphs (if there are any) will include any accompanying or supporting information. For example, if this memo informs employees that they must enroll in a new benefits program, the first paragraph would explain that the organization has decided to implement a new insurance program and that all employees need to enroll within the next thirty days. It’s also important to clearly explain the reason for the memo in the first paragraph. Recipients of memos often read them in a hurry, so it helps to write short sentences and paragraphs.
Subject: or Re: Concise statement of the memo’s topic (example: Enrollment in New Benefits Program) To: Person(s) to whom the memo is primarily addressed (examples: James Brown, Director of Communications or Estates and Litigation Department)Ĭc: Name of anyone else who receives a copyįrom: Author of memo, usually followed by his/her handwritten initials Use a memorandum for correspondence within. Review formatting guidelines for writing an effective memo.ĭate: Date of memo (example: January 1, 2010) SUBJECT: Sample of an Unclassified Memo Signed by the Secretary of Defense Containing a.
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